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(213) 381-2931


Schedule: Monday – Thursday, 9am – 6pm; flex Friday, 9am – 5pm
Pay Rate: $25.00 – $28.00 Hourly
Location: Main Campus


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  1. Ensure compliance to purchasing and procurement policy of the agency.
  2. Use the designated systems to help facilitate the tasks for this role (ASAP inventory and Microix systems). This includes recommending improvements and coordinating changes to the system. In some cases, provide training to users as applicable.
  3. Identify suppliers of goods and services and negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, etc.
  4. Liaise with suppliers and project managers regarding updates and details of goods.
  5. Create purchase orders and tally these with supply requests and orders.
  6. Analyze invoices with Supervisor to ensure accuracy of goods delivered.
  7. Monitor inventory to ensure the flow of goods remains positive.
  8. Work closely with the projects team to understand details of procurement requirements.
  9. Recommend new processes or systems for improvement; implement new ideas and strategies.
  10. Maintain the asset list of the agency by program (if applicable) including monthly reconciliation and analyses of assets.
  11. Data entries of donations received and end of the month revenue entries for all entities
  12. Processing of check payments in THCC, LP and back up in St Anne’s Family Services
  13. Assist in weekly petty cash preparation to ensure accurate processing and timely distribution.
  14. General accounting and finance support (A/P, A/R, G/L, Billing)
  15. Filings and other ad hoc projects as assigned


  1. Develop efficient procurement solutions and support management with the development and implementation of sourcing strategies.
  2. Complete the bidding or quoting process based on the contract requirements.
  3. Create and release Purchase Orders based on approved program request. Make sure the request is appropriately approved based on St. Anne’s procurement policy.
  4. Assist in finding goods and services for the company at the best value regarding quality and price.
  5. Track the purchase order status and ensure it is delivered to the requested department.
  6. Prepare the completed document and submit to Accounts Payable for payment.
  7. Maintain and track the agency-wide inventory list including maintaining asset tag schedule and managing inventory using the system (Excel/ASAP Inventory).
  8. Provide monthly reports to stakeholders.
  9. Establish and maintain key vendor relationships and monitor all purchase contract variables.
  10. Preparing reports and maintaining accurate inventory and procurement records.
  11. Complying with company policies, procedures, and regulatory standards.
  12. Back up for weekly bank-run with Accounting Supervisor or other Finance staff.
  13. Responsible for timely collections and reconciliation of payments from Laundromat including reporting the amount to Accountant to record.
  14. Back-up for A/P invoices to be processed and paid timely and accurately.
  15. Data entry for donations and check receipts to be reviewed by Accountant before posting to St. Anne’s Family Services, THCCC, LP and St. Anne’s Foundation
  16. Processing of check payments in THCC, LP and back up in St Anne’s Family Services
  17. Cross train for other accounting duties to work as a team and other duties as assigned.


  1. High school diploma/GED required.
  2. 3+ years of experience as a purchasing specialist or in a similar role.
  3. Bachelor’s degree in accounting, business administration, supply chain management, or a similar field preferred.
  4. Good working knowledge of purchasing strategies.
  5. Excellent communication, interpersonal, and negotiation skills.
  6. Strong analytical thinking and problem-solving skills.
  7. Proficiency in Microsoft Office and with business application software, purchasing, and resource planning systems.
  8. Exposure to governmental bidding and solicitation practices along with OMB and cost allocation standards.
  9. Ability to meet assigned deadlines, use good judgement and work independently.
  10. Excellent analytical, research and communication skills
  11. Highly organized and pay close attention to details to catch minor discrepancies and resolve issues promptly.
  12. Ability to manage multiple projects/tasks simultaneously.
  13. Ability to work cooperatively and collaboratively with all levels of employees and function as a team player.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to walk, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear.  The employee is often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Employee may occasionally be required to drive a motor vehicle.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


Internal Candidates (who have been in their current position for at least six months) may submit a Transfer Request Form to Human Resources.

Standard Mail

St. Anne’s Family Services – Human Resources
155 N. Occidental Blvd.
Los Angeles, CA 90026
Fax: (213) 385-1533

Via email:

You may send your resume as a part of the body of your e-mail or attach it as a Microsoft Word document or PDF file.

Once a resume or application is submitted to St. Anne’s it is screened and processed. PLEASE DO NOT CALL to inquire about the status of your resume. If you are deemed a good fit for any of our current openings, we will contact you for an interview.

Please note, St. Anne’s conducts a physical, including tuberculosis and drug screen; fingerprinting and background check which includes Child Abuse Index, FBI and Department of Justice, as well as reference checks.

Thank you for your interest in St. Anne’s!