Schedule: Monday-Friday 8 Am-4:30 PM.
Under the direct supervision of the ERSEA Manager, the ERSEA Specialist is responsible for the overall program Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) for clients interested in the program. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. The position carries out duties for all of St. Anne’s Early Head Start and Head Start contracts and program options, as well as the state contract.
ESSENTIAL JOB DUTIES:
1. Responsible for the recruitment, determination of eligibility, and selection of children into the Head Start/Early Head Start programs.
2. Monitor attendance and work with Family Service Advocates (FSAs) and/or Parent Education Specialists (PESs) and Center Managers/ Home-Based Managers to address client absenteeism on a case-by-case basis.
3. Collaborate with FCE and Home-Based Management to ensure agency’s compliance with maintaining full enrollment throughout the program year.
4. Maintain compliance with income eligibility to assure 90% of the families are low-income families and assure the program is not over the 10% over-income threshold for total enrollment.
5. Track vacancies to assure they are filled within 30 days of a child’s termination.
6. Monitor and analyze attendance per center, children, and overall program, with particular attention to falling below attendance thresholds.
7. Enter ERSEA-related data into ChildPlus and monitor files, including ERSEA application.
8. Take walk-in appointments and phone calls to assist parents.
9. Work with the Disabilities Specialist in recruiting children with suspected or established Individual Education Plans (IEPs) and Individualized Family Service Plans (IFSPs).
10. Responsible for determination of eligibility and need for state contracts.
11. Monitor documentation for state files to ensure compliance.
12. Complete State reports, as required
13. Take part in the development of policies and procedures, when necessary, for full compliance of program operations within ERSEA.
14. Participate as key staff for the Community Assessment and development of the program’s ERSEA plan.
15. Analyze the Community Assessment needs to develop priority points.
16. Maintain confidentiality as required by St. Anne’s, licensing, HIPAA, and other regulatory agencies.
17. Follow St. Anne’s policies and procedures and mandated reporting guidelines.
18. Attend staff meetings and recommended trainings, as assigned.
19. Maintain regular, consistent, and timely attendance.
SECONDARY JOB DUTIES:
1. Participate in the Performance and Quality Improvement (PQI) program of the agency.
2. Other duties as assigned.
1. Associate of Arts degree or higher, preferably in early childhood education, social work, or a related field.
2. A minimum of two years’ experience working directly with Eligibility, Recruitment, Selection Enrollment, and Attendance in a Head Start program, preferred.
3. Must possess and maintain a valid Class C California driver’s license, automobile liability insurance, and driving record acceptable to agency’s insurance carrier
4. Ability to receive and implement constructive feedback.
5. St. Anne’s values the dignity and worth of every person we serve. Employees are expected to support children’s emotional and social development by encouraging understanding of others and promoting positive self-concepts. All employees must have the ability to treat those served by our agency in a caring and respectful manner, mindful of individual differences and cultural, ethnic, and socioeconomic diversity.
6. As providers of social services, St. Anne’s employees work with clients dealing with complex emotional and mental health issues, many of whom are facing significant personal crises on a daily basis. Employees must remain aware of any personal emotions, transference, and/or countertransference that may hinder the ability to remain professional. As such, employees are expected to maintain composure during all interactions and crisis situations, implement a self-care plan, and utilize crisis communication to deescalate client crisis and prevent any serious bodily injury or harm.
1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to walk, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee is often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, or crawl.
2. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
3. Employee may occasionally be required to drive a motor vehicle.
4. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Job Type: Full-time