Thriving families. Brighter futures.

Program Assistant/Administrative Support

Hours: Part time Friday-Sunday 6am-3pm, can work more hours on call if desired

The Program Assistant greets residents and visitors, insures only authorized persons move beyond the badge door and into the Residential area. This person answers and forwards phones calls, takes messages, checks out vehicles to staff, tracks electronic data and files.

 JOB DUTIES:

  • Maintain a pleasant environment in the badge door area for the residents, staff of visitors of St. Anne’s.
  • Ensure proper sign in and out of residents’ community passes.
  • Announce the evacuation of the building during fire alarms and direct emergency personnel in the event of a facility or individual emergency.
  • Ensure only authorized residents, staff or guests move beyond the badge door.
  • Fill in and answer the main switchboard phone and transfer calls to appropriate parties.
  • Keep the Residential check-in area organized and presentable. Report items in the visiting rooms requiring cleaning or maintenance to appropriate person.
  • Be familiar with fire panel, conducting fire drills and evacuating building.
  • Actively direct emergency personnel in the event of a facility or individual emergency.
  • As part of a multi-disciplinary team, maintain a structured residential program for residents through the administration of discipline and setting limits for behavior.
  • Completes daily reports such as SIR, Queens care Report, Meal Count, etc.
  • Data entry into data management systems.
  • Maintain client’s charts and file documents accordingly.

QUALIFICATIONS:

  • High school diploma or equivalent and relevant work experience, BA preferred.
  • Ability to use Microsoft Office, in particular, manipulate Excel data sheets.
  • Must have great customer service skills and a warm and friendly personality.
  • Front end reception experience preferred.
  • Must be sensitive to and desire to work with an at-risk population.
  • Bilingual Spanish preferred.

HOW TO APPLY

Internal Candidates (who have been in their current position for at least six months) may submit a Transfer Request Form to Human Resources.

Standard Mail
St. Anne’s – Human Resources
155 N. Occidental Blvd.
Los Angeles, CA 90026
Fax: (213) 385-1533

Via email: resume@stannes.org

You may send your resume as a part of the body of your e-mail or attach it as a Microsoft Word document or PDF file.

Once a resume or application is submitted to St. Anne’s it is screened and processed. PLEASE DO NOT CALL to inquire about the status of your resume. If you are deemed a good fit for any of our current openings, we will contact you for an interview.

Please note, St. Anne’s conducts a physical, including tuberculosis and drug screen; fingerprinting and background check which includes Child Abuse Index, FBI and Department of Justice, as well as reference checks.

Thank you for your interest in St. Anne’s!

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