Schedule: Monday – Thursday, 9am – 6pm; flex Friday, 9am – 5pm Annual Salary: $$90,000 – $115,000 Location: Main Campus
JOB SUMMARY
Under the direction of the Director of Finance, the Assistant Controller is responsible for daily accounting duties for St. Anne’s Family Services; St. Anne’s Foundation and St Anne’s Bogen Family Center, LLC (inclusive of THCCC) using the agency’s databases. Duties include but are not limited to preparing and maintaining financial records to track the organizations’ assets, liabilities, profit and loss, tax liabilities, and other related financial activities. This role will support the CFO and Director of Finance in financial reporting and fiscal management. This role will also oversee cost-related analyses and supervise the Accounting Associate, Finance Associate and Payroll Specialist.
ESSENTIAL JOB DUTIES:
- Support the CFO and Director of Finance with the fiscal oversight of the organization and its related entities (St Anne’s Family Services, St Anne’s Foundation, St Anne’s Transitional Housing and Childcare Center, L.P., St Anne’s Bogen Family Center, LLC and St Anne’s Beverly Terrace, LLC (subject to change).
- Assist the Director of Finance with agency-wide and program audits. This includes annual audit preparations, investigating and resolving audit findings, account discrepancies, and non-compliance issues. Maintain accurate financial records for audit purposes, including interfacing with auditors to provide backup information and present explanations.
- Analyze financial information and summarize financial status. This includes performing monthly account reconciliations and analyses and communicating it to Finance leadership.
- Responsible for timely and accurate month-end close, including preparing various financial reports and statements.
- Ensuring all accounting practices comply with legal guidelines and established accounting principles.
- Collaborating with the IT department to maintain financial records and system processes.
- Identify solutions to financial record discrepancies and reconcile balance sheets and general ledger accounts.
- Assist in preparing the agency’s annual budget and grant budgets.
- Guide junior accountants and other staff by answering questions and coordinating informational sessions. This includes providing fiscal training and assistance to stakeholders.
- Serve as liaison to third-party stakeholders, including funders, vendors and other governing institutions.
- Preparing federal, state, local, and special tax
- Review thoroughly the check request signatures, coding’s and all back up documentation to make sure everything is complete, accurate and audit free. Follow the Finance manual.
- Contribute to the development of new or amended accounting systems, programs, and procedures. Development of accounting tools to support process efficiencies and standardization across the department. This includes an annual assessment to include updates as needed.
- Prepare all inventory-related journal entries and other journal entries as needed.
- Maintenance and oversight of depreciation and inventory schedules. Oversee the tracking and monitoring of agency inventory by the Finance Associate.
- Defining various product and operational costs including collecting and analyzing data about a company’s operational costs and cost Establishing costs of business processes such as administration, labor, shipping, indirect etc.
- Recommend changes to the company’s processes and policies to reduce costs and maximize
- Managing the company’s financials and preparing various lead This includes advising management on appropriate costing based on financial data.
- Oversee the accurate batching and processing of weekly check requests, including verifying account coding and ensuring all check requests have proper supporting documentation and
- Oversee the full cycle procurement process ensuring adherence to policies, procedures and best
- Provide supervision and support to the Finance Associate, Accounting Associate, and Payroll Specialist and full back up for Accounts Payable, Payroll and Procurement
- Responsible for hiring, coaching, and providing professional development to staff. This includes training in various Accounting functions and aspects of leadership.
- Distribute the company petty cash and replenish weekly. Review the petty cash reconciliation report prepared by Senior Accountant. Ensure the correct coding and sufficient supporting document.
- Prepare, review and submit 1099 in a timely
- Review all payroll related stuff after the Payroll Specialist processed the payroll before final transmittal. Review all payroll related entries from Paycom before recording in Abila, accounting software. Perform any other urgent payroll related duties.
- Maintain and protect confidentiality regarding all aspects of all data related to St. Anne’s residents, employees, customers, vendors and
- Process payroll including journal entries in the absence of Payroll Specialist.
- Back up personnel for Director of Finance, Accountant and Payroll Specialist.
- Perform other duties as assigned or any urgent ad-hoc projects.
QUALIFICATIONS:
- Must have a Bachelor’s degree and at least seven (7) years of relevant work experience within an accounting role preferably in government contracts and grants and a minimum of three (2) years of supervisory experience. Master’s level degree in Accounting, Economics, Finance, Healthcare is highly desired.
- Must have knowledge of accounting systems. Experience in MIP Abila Financial software highly
- Must have budgeting experience as it relates to budget preparation, reporting, monitoring and allocation of shared
- Must be proficient in computers, including spreadsheet application (Microsoft Excel). Must be detail-oriented and able to work well under pressure. Must have excellent interpersonal skills across all levels including co-workers.
- Must have excellent oral and written communication
- Ability to receive and implement constructive
- Strong organizational and stress management
- Ability to train and manage
- Ability to work with little to no
- Anne’s values the dignity and worth of every person we serve. Employees are expected to support children’s emotional and social development by encouraging understanding of others and promoting positive self-concepts. All employees must be able to treat those served by our agency in a caring and respectful manner, mindful of individual differences and cultural, ethnic, and socioeconomic diversity.
- As providers of social services, St. Anne’s employees work with clients dealing with complex emotional and mental health issues, many of whom are facing significant personal crises daily. Employees must remain aware of any personal emotions, transference, and/or countertransference that may hinder the ability to remain professional. Employees are expected to maintain composure during all interactions and crisis situations, implement a self-care plan, and utilize crisis communication to de-escalate client crisis and prevent any serious bodily injury or harm.
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is frequently required to walk, use hands to finger, handle, or feel objects, tools, or controls, and talk or hear. The employee is often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, or
- The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust
- Employee may occasionally be required to drive a motor
- Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.
HOW TO APPLY
Internal Candidates (who have been in their current position for at least six months) may submit a Transfer Request Form to Human Resources.
Standard Mail
St. Anne’s Family Services – Human Resources
155 N. Occidental Blvd.
Los Angeles, CA 90026
Fax: (213) 385-1533
Via email: resume@stannes.org
You may send your resume as a part of the body of your e-mail or attach it as a Microsoft Word document or PDF file.
Once a resume or application is submitted to St. Anne’s it is screened and processed. PLEASE DO NOT CALL to inquire about the status of your resume. If you are deemed a good fit for any of our current openings, we will contact you for an interview.
Please note, St. Anne’s conducts a physical, including tuberculosis and drug screen; fingerprinting and background check which includes Child Abuse Index, FBI and Department of Justice, as well as reference checks.
Thank you for your interest in St. Anne’s!